Free Sign Up Sheet Templates
Word, PDF, Excel, and Google Docs, no email required
Download a blank sign up sheet template, add your event name and date, and print it or share it. Four layouts: a general sign up sheet, a sign-in sheet, a potluck food sheet, and a volunteer time-slot sheet. Every one opens in Word, Google Docs, or Excel, and there is no email gate.
Last updated
Download a sign up sheet template
US Letter, one page, with Event, Date, and Location lines at the top.
Volunteer / time slot sign up sheet
Volunteer shifts, conferences, appointments, booth schedules
How to use a sign up sheet template in Google Docs
- 1
Download the Word version
Pick the .docx template above.
- 2
Open it in Google Docs
In Google Drive, choose New, then File upload, then open the file. Google Docs opens Word files directly.
- 3
Save as a Google Doc
Choose File, then Save as Google Docs, so you can edit and share it like any other doc.
- 4
Share or print
Share with "Anyone with the link can edit" so people add their names, or print it.
Heads-up on shared docs: anyone with edit access can change or delete someone else's name, and nobody gets a reminder. If that matters, use an online sign-up sheet instead (below).
Which template do you need?
| Template | Columns | Use it for |
|---|---|---|
| General sign up sheet | Name, Phone, Email | Classes, clubs, meetings, trips, anything with a list of names |
| Sign in sheet | Name, Time in, Time out, Signature | Front desks, open houses, visitor logs, meetings, trainings |
| Potluck / food sign up sheet | Category, Name, Dish, Allergens | Potlucks, office lunches, holiday meals, bake sales |
| Volunteer / time slot sign up sheet | Time slot, Role / task, Name, Phone or email | Volunteer shifts, conferences, appointments, booth schedules |
Printable template vs. online sign up sheet
SignupKit is free for 5 online sheets with 50 sign-ups each and 50 reminder emails a month, with no ads and no account for the people signing up.
| Printable template | Online sign up sheet | |
|---|---|---|
| Best when | Everyone passes the same spot, like a lobby or break room | People sign up from home or their phone |
| Limit spots per slot | No | Yes |
| Reminders | No | Automatic email |
| Someone can cross out another name | Yes | No |
| Cost | Free | Free for 5 sheets on SignupKit |
How to Create Your Sign Up Sheet with SignupKit
- 1
Create your event
Add the event name, date, location, and a short description for participants.
- 2
Add sign-up slots
Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
- 3
Share one link
Send a single mobile-friendly link. Participants sign up without creating an account.
- 4
Track and remind
See who signed up in real time, export the list, and send automated reminder emails.