Email Sign Up Sheet
For club fairs, booths, open houses, and mailing lists
An email sign up sheet is the clipboard at a club fair, a craft booth, or an open house where people leave their name and email to hear from you. Download the printable below, or put a QR code next to it so people can sign up on their phone and you skip typing up handwriting later.
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Club sign up sheet tips for the activities fair
- Bring two clipboards, so a line does not form behind one pen
- Write the first meeting date and room at the top of the sheet, then post the same line on the table
- Ask for a school email if your club writes to students there
- Number the rows. "We have 40 sign-ups" is a good line for the next person walking by
- Type the list up the same night, while you can still read the handwriting
Getting emails you can actually read
Handwritten emails are where lists go wrong: an l that looks like a 1, a missing letter, a smudge. Ask people to print in capitals, and read each one back while they are still at the table.
Say what they are signing up for in one line at the top, like "Monthly newsletter, about 1 email a month". People who know what to expect open the emails, and a clear line keeps your list honest about why each person is on it.
Paper or online?
SignupKit is free for 5 sheets with 50 sign-ups each and 50 reminder emails a month, with no ads and no account for the people signing up.
| Printed sheet | Online sheet with a QR code | |
|---|---|---|
| Typos in emails | Common | People type their own |
| Typing it up afterwards | Yes | No, export the list |
| Works with no signal | Yes | No |
| Sign up from home later | No | Yes, same link |
How to Create Your Sign Up Sheet with SignupKit
- 1
Create your event
Add the event name, date, location, and a short description for participants.
- 2
Add sign-up slots
Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
- 3
Share one link
Send a single mobile-friendly link. Participants sign up without creating an account.
- 4
Track and remind
See who signed up in real time, export the list, and send automated reminder emails.