Charity Gala RSVP Form
Fundraiser dinner guest list
Charity galas require precise headcount for catering contracts and table seating. An RSVP form collects attendance, meal preferences, and dietary needs for every guest.
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Sample charity gala RSVP form
| Question | Answer type | Why the committee needs it |
|---|---|---|
| Will you attend? | Yes / No | Headcount for the catering contract |
| Guest names | Short text | Place cards and check-in list |
| Meal choice for each guest | Choice | The caterer wants counts per entrée |
| Dietary needs or allergies | Short text | Flag plates before service |
| Table or sponsor name | Short text | Seating chart for sponsor tables |
| Accessibility needs | Short text | Seating near exits, ramps, or the stage |
Gala RSVP timeline
- 8 weeks out: invitations and the RSVP link go out, with a reply-by date
- 4 weeks out: reminder to everyone who has not replied; sponsors send their guest names
- 2–3 weeks out: RSVPs close and the count goes to the caterer
- 1 week out: seating chart and place cards from the exported list
- Day before: check-in list printed by last name, with meal choices
Selling gala tickets on the same form
If seats are paid, add ticket slots (single seat, couple, table of 8) so guests pay when they reply. SignupKit ticket payments (in beta, US only) work on every plan, including free: connect Stripe, and you keep 100% of the ticket price. SignupKit takes nothing; Stripe still charges its card fee.
How to Create Your Charity Gala RSVP Form with SignupKit
- 1
Create your event
Add the event name, date, location, and a short description for participants.
- 2
Add sign-up slots
Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
- 3
Share one link
Send a single mobile-friendly link. Participants sign up without creating an account.
- 4
Track and remind
See who signed up in real time, export the list, and send automated reminder emails.