Trunk or Treat Sign Up Sheet
Car spots, candy, games, and setup on one link
A trunk or treat sign up sheet gives every decorated car a numbered spot, so you know how many trunks are coming and where they park. Add slots for candy donations, game stations, and setup and cleanup crews, and share one link with your church, school, or neighborhood. Families sign up from their phones with no account.
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Trunk or treat sign up sheet template
For a lot of 20 cars and about 150 kids:
| Slot | How many | Note on the sheet |
|---|---|---|
| Car spot | 20, numbered | Arrive 45 minutes early to decorate |
| Trunk theme | One per car | Ask as a question so themes do not repeat |
| Extra candy donation | 6–8 bags | Backup for trunks that run out |
| Nut-free / teal pumpkin trunk | 2 | Non-food treats only |
| Game station leader | 3–4 | Ring toss, bean bags, pumpkin bowling |
| Hot cocoa or cider table | 2 | |
| Check-in and headcount | 2 | |
| Parking and traffic | 2–3 | Reflective vests |
| Setup crew | 3 | Cones and signs |
| Cleanup crew | 4 | Trash bags and a sweep of the lot |
How much candy each trunk needs
Each trunk hands out a piece or two to every child who comes past, so multiply your expected headcount by two and ask each trunk to bring about that much. Use last year's count if you have one. Collect a few extra donated bags at check-in for trunks that run out early.
Trunk or treat theme ideas
- Pumpkin patch with hay bales
- Under the sea, with blue streamers and fish
- Haunted house (keep it gentle for toddlers)
- Candy land
- Favorite movie or book characters
- Space or rocket launch
- Camping, with a pop-up tent and s'mores-themed treats
- Monster mouth: the open trunk as a giant mouth with teeth
Safety and allergy notes
- Children with a food allergy, or about two in every classroom
- 1 in 13
- Source: FARE (Food Allergy Research & Education)
- Close the lot to moving cars once the event starts, and mark a separate drop-off area
- Put a teal pumpkin trunk or two on the sheet for children with food allergies
- Ask trunks not to give out homemade treats
- Keep battery lights in the trunks rather than candles
- Hand each volunteer a reflective vest for parking duty
How to Create Your Trunk or Treat Sign-Up with SignupKit
- 1
Create your event
Add the event name, date, location, and a short description for participants.
- 2
Add sign-up slots
Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
- 3
Share one link
Send a single mobile-friendly link. Participants sign up without creating an account.
- 4
Track and remind
See who signed up in real time, export the list, and send automated reminder emails.