Sign Up Sheet with Time Slots
Free online time slots people book from one link
A sign up sheet with time slots lists each block of time, such as 3:00 to 3:15, and lets people claim one. The hard part is stopping two people from taking the same time. An online sheet does that for you: each slot holds only as many people as you set, a full slot closes, and everyone gets a reminder before their time.
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How to create a sign up sheet with time slots
- 1
Create a sheet and add the date
Give it a name people will recognize in their inbox, like "Conference times, Room 12" or "Food bank shifts, Saturday".
- 2
Add the first time slot
For example 3:00–3:15 pm. Set how many people it holds: 1 for a meeting, 4 for a volunteer shift.
- 3
Repeat it across the day
Repeating time slots adds the rest of the run in one step at the interval you choose. The free plan adds up to 12 per run; paid plans have no cap.
- 4
Remove your breaks
Delete the slots that fall over lunch or a changeover, so nobody can book them.
- 5
Share one link
People open it, see which times are still open, and book without making an account.
- 6
Let reminders do the chasing
Everyone gets an email before their slot, and you see the whole schedule on one screen.
Time slots in SignupKit vs. Google Forms, Sheets, and Excel
Forms and spreadsheets are free and familiar, but none of them know that a time is taken.
Still want to use Google? See how to build a Google sign up sheet.
| SignupKit | Google Forms | Google Sheets or Excel | Paper | |
|---|---|---|---|---|
| Stops double-booking | Yes, each slot closes when full | Not by itself; needs an add-on | No; anyone can type over a name | Only if people are honest |
| People per slot | Any number you set | Not built in | Not built in | One line each |
| Reminders before the slot | Yes, by email | No | No | No |
| People can see who else signed up | Your choice | No | Yes, everything | Yes |
| Account needed to sign up | No | Sometimes, if the form limits to one response | Often, to edit | No |
What people use time slot sign-ups for
| Use | Slot length | People per slot |
|---|---|---|
| Parent teacher conferences | 10–20 minutes | 1 family |
| Volunteer shifts | 2–3 hours | However many you need |
| Tutoring or office hours | 15–30 minutes | 1 student |
| Interviews or auditions | 10–30 minutes | 1 |
| Pickup or drop-off windows | 15–30 minutes | 5–10 |
| Facility or equipment booking | 30–60 minutes | 1 group |
Tips for time slots people actually keep
- Leave 5 minutes between back-to-back meetings; they always run over
- Turn on one sign-up per email when each person should only get one slot
- Say where it happens in the description: room number, address, or video link
- Ask one question if you need it, such as "What would you like to talk about?"
- Offer a few early-morning or evening slots for people who work during the day
Time slot sign-ups by use case
- 1Parent teacher conference sign up sheet
Ready 10- and 15-minute conference templates and a reminder message for families.
- 2Volunteer sign up sheet
Shifts by role, with the number of people each one needs.
- 3Tutoring sign up
One student per session, booked from a link.
How to Create Your Time Slot Sign-Up with SignupKit
- 1
Create your event
Add the event name, date, location, and a short description for participants.
- 2
Add sign-up slots
Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
- 3
Share one link
Send a single mobile-friendly link. Participants sign up without creating an account.
- 4
Track and remind
See who signed up in real time, export the list, and send automated reminder emails.