--- title: "Free Sign Up Sheet Templates: Word, Google Docs, PDF, Excel" description: "Free printable sign up sheet templates in Word, PDF, and Excel: general, sign-in, potluck, and volunteer time slots. Edit in Google Docs, or make it online." url: "https://www.signupkit.co/sign-up-sheet-template" category: "events" type: "tool" cluster: "signup" updated: "2026-09-19" --- # Free Sign Up Sheet Templates > Word, PDF, Excel, and Google Docs, no email required Download a blank sign up sheet template, add your event name and date, and print it or share it. Four layouts: a general sign up sheet, a sign-in sheet, a potluck food sheet, and a volunteer time-slot sheet. Every one opens in Word, Google Docs, or Excel, and there is no email gate. - No login required for participants - Free plan available - Mobile-friendly signups ## Download a sign up sheet template US Letter, one page, with Event, Date, and Location lines at the top. - **General sign up sheet** — Classes, clubs, meetings, trips, anything with a list of names: [PDF](https://www.signupkit.co/templates/sign-up-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/sign-up-sheet-template.docx) - **Sign in sheet** — Front desks, open houses, visitor logs, meetings, trainings: [PDF](https://www.signupkit.co/templates/sign-in-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/sign-in-sheet-template.docx) - **Potluck / food sign up sheet** — Potlucks, office lunches, holiday meals, bake sales: [PDF](https://www.signupkit.co/templates/potluck-sign-up-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/potluck-sign-up-sheet-template.docx) - **Volunteer / time slot sign up sheet** — Volunteer shifts, conferences, appointments, booth schedules: [PDF](https://www.signupkit.co/templates/volunteer-sign-up-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/volunteer-sign-up-sheet-template.docx) - **All four templates in Excel** — One workbook, one tab per template. Opens in Google Sheets too.: [Excel](https://www.signupkit.co/templates/sign-up-sheet-templates.xlsx) ## How to use a sign up sheet template in Google Docs Heads-up on shared docs: anyone with edit access can change or delete someone else's name, and nobody gets a reminder. If that matters, use an online sign-up sheet instead (below). 1. **Download the Word version** — Pick the .docx template above. 2. **Open it in Google Docs** — In Google Drive, choose New, then File upload, then open the file. Google Docs opens Word files directly. 3. **Save as a Google Doc** — Choose File, then Save as Google Docs, so you can edit and share it like any other doc. 4. **Share or print** — Share with "Anyone with the link can edit" so people add their names, or print it. ## Editing the template in Word - Change the title: click "Sign Up Sheet" and type your event name - Add rows: click in the last cell and press Tab - Rename a column: click the yellow header cell and type - The header row repeats automatically if the sheet runs onto a second page ## Which template do you need? | Template | Columns | Use it for | | --- | --- | --- | | General sign up sheet | Name, Phone, Email | Classes, clubs, meetings, trips, anything with a list of names | | Sign in sheet | Name, Time in, Time out, Signature | Front desks, open houses, visitor logs, meetings, trainings | | Potluck / food sign up sheet | Category, Name, Dish, Allergens | Potlucks, office lunches, holiday meals, bake sales | | Volunteer / time slot sign up sheet | Time slot, Role / task, Name, Phone or email | Volunteer shifts, conferences, appointments, booth schedules | ## Printable template vs. online sign up sheet SignupKit is free for 5 online sheets with 50 sign-ups each and 50 reminder emails a month, with no ads and no account for the people signing up. | | Printable template | Online sign up sheet | | --- | --- | --- | | Best when | Everyone passes the same spot, like a lobby or break room | People sign up from home or their phone | | Limit spots per slot | No | Yes | | Reminders | No | Automatic email | | Someone can cross out another name | Yes | No | | Cost | Free | Free for 5 sheets on SignupKit | ## How to Create Your Sign Up Sheet with SignupKit 1. **Create your event** — Add the event name, date, location, and a short description for participants. 2. **Add sign-up slots** — Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines. 3. **Share one link** — Send a single mobile-friendly link. Participants sign up without creating an account. 4. **Track and remind** — See who signed up in real time, export the list, and send automated reminder emails. ## FAQ ### Is there a sign up sheet template in Word? Yes. Every template on this page has a Word (.docx) version you can edit and print. No email or account needed to download. ### Does Google Docs have a sign up sheet template? Google Docs does not include one, but it opens Word files. Download a .docx template here, upload it to Google Drive, and save it as a Google Doc. ### How do I make a sign up sheet with time slots? Use the volunteer / time slot template: write one time per row in the Time slot column. Online, add each time as a slot that holds a set number of people. ### What is the difference between a sign up sheet and a sign in sheet? A sign up sheet collects names before an event, for slots, dishes, or shifts. A sign in sheet records who arrived at the event, usually with the time in and out. ## Related guides - [Sign Up Sheets Hub](https://www.signupkit.co/signup-sheets-hub) - [Volunteer Sign Up Sheet](https://www.signupkit.co/volunteer-sign-up-sheet) - [How to Make a Sign Up Sheet](https://www.signupkit.co/how-to-make-a-sign-up-sheet) - [Meal Train Sign Up](https://www.signupkit.co/meal-train-sign-up) - [Sports Team Snack Schedule](https://www.signupkit.co/sports-team-snack-schedule) - [Classroom Volunteer Sign Up](https://www.signupkit.co/classroom-volunteer-sign-up) ## Related articles - https://www.signupkit.co/blog/how-to-organize-classroom-volunteers-without-endless-messages ## Rather not chase paper? Make the same sheet online in five minutes. People sign up from their phone and get reminders. [Make It Online Instead](https://www.signupkit.co/create)