---
title: "Sign In and Sign Out Sheet Templates (Free PDF, Word, Excel)"
description: "Free printable sign in sheet and sign out sheet templates for visitors, meetings, classrooms, and equipment. PDF, Word, and Excel, no email required."
url: "https://www.signupkit.co/sign-in-sheet-template"
category: "events"
type: "tool"
cluster: "signup"
updated: "2026-11-02"
---


# Sign In and Sign Out Sheet Templates

> For visitors, meetings, classrooms, and equipment

A sign in sheet records who arrived and when. A sign out sheet records who took something, or who left, and when it came back. Download either one below as a PDF to print, or as a Word or Excel file to add your own columns first. Both are free with no email gate.

- No login required for participants
- Free plan available
- Mobile-friendly signups

## Download a sign in or sign out sheet

US Letter, one page, 22 rows each.

- **Sign in sheet** — Front desks, open houses, visitor logs, meetings, trainings: [PDF](https://www.signupkit.co/templates/sign-in-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/sign-in-sheet-template.docx) · [Excel](https://www.signupkit.co/templates/sign-in-sheet-template.xlsx)
- **Sign out sheet** — Equipment, keys, laptops, library books, students leaving class: [PDF](https://www.signupkit.co/templates/sign-out-sheet-template.pdf) · [Word](https://www.signupkit.co/templates/sign-out-sheet-template.docx) · [Excel](https://www.signupkit.co/templates/sign-out-sheet-template.xlsx)

## Which sheet do you need?

| Situation | Sheet | Columns that matter |
| --- | --- | --- |
| Front desk or office visitors | Sign in | Name, time in, time out, signature |
| Meeting, training, or class attendance | Sign in | Name and signature; time in if hours count |
| Laptops, keys, tools, or AV gear | Sign out | Item, time out, time in, initials on return |
| Students leaving the classroom | Sign out | Destination, time out, time in |
| Library or classroom book loans | Sign out | Item, date out, date back |

## How to use a sign out sheet

1. **Write the location and week at the top** — One sheet per room, cart, or key box, so a missing item has one place to look.
2. **Fill a row when something leaves** — Date, name, the item or destination, and the time out.
3. **Fill the time in when it comes back** — A row with no time in is the list of what is still out.
4. **Initial the return** — Whoever checks it back in initials the row, so nobody argues later about whether it came back.

## What to put on a sign in sheet

- Location and date at the top, so a stack of sheets stays in order
- Name, printed clearly
- Time in and time out, if anyone needs to count hours or know who is still in the building
- Signature, when the sheet is a record of attendance
- Nothing private: a sheet on a clipboard is visible to everyone who signs it, so leave off phone numbers unless you need them

## Sign in sheet vs sign up sheet

Every printable layout in one place: [sign up sheet templates](https://www.signupkit.co/sign-up-sheet-template).

A sign up sheet comes before the event: people claim a time, a dish, or a job, with a limit on each. A sign in sheet is filled at the event, as people arrive. If people need to claim spots ahead of time, a sign up sheet is the better tool.

SignupKit is free for 5 sheets with 50 sign-ups each and 50 reminder emails a month, with no ads and no account for the people signing up.

## How to Create Your Sign Up Sheet with SignupKit

1. **Create your event** — Add the event name, date, location, and a short description for participants.
2. **Add sign-up slots** — Create slots for dishes, shifts, roles, or RSVP options. Set quantities and optional deadlines.
3. **Share one link** — Send a single mobile-friendly link. Participants sign up without creating an account.
4. **Track and remind** — See who signed up in real time, export the list, and send automated reminder emails.

## FAQ

### Is there a free sign in sheet template?

Yes. The sign in sheet on this page downloads as a PDF, Word, or Excel file with no email or account. It has columns for name, time in, time out, and signature.

### What is a sign out sheet?

A log of who took an item or left a room, with the time out and the time it came back. Schools use them for hall passes and laptops; offices use them for keys, tools, and equipment.

### What should be on an equipment sign out sheet?

Date, name, the item (with an asset tag number if it has one), time out, time in, and the initials of whoever checked it back in.

### Can I edit the sign out sheet in Excel or Google Sheets?

Yes. Download the Excel file and open it in Excel, or upload it to Google Drive and open it with Google Sheets. Rename a column by typing over the yellow header.

## Related guides

- [Sign Up Sheet Template](https://www.signupkit.co/sign-up-sheet-template)
- [Email Sign Up Sheet](https://www.signupkit.co/email-sign-up-sheet)
- [Community Service Hours Log](https://www.signupkit.co/community-service-hours-log)
- [How to Make a Sign Up Sheet](https://www.signupkit.co/how-to-make-a-sign-up-sheet)

## Related articles

- https://www.signupkit.co/blog/what-to-put-on-a-sign-up-sheet
- https://www.signupkit.co/blog/how-to-organize-classroom-volunteers-without-endless-messages

## Need sign-ups before the day?

Make an online sign up sheet with slots that close when full, and reminders. Free.

[Make an Online Sign Up Sheet](https://www.signupkit.co/create)